Dragon Con Media Relations

September, 1 – September, 5 Atlanta, GA
Dragon Con 2015 Media Update #2 (2 of 6)
Written By: Samm Douglas - Jul• 27•15

This update covers a number of topics and I will try to be as brief as possible.


Making Sure Your Whole Team is Registered 

Each reporter needs an individual application completed.  We ask you to include the names of the reporters working with you on your application so that we can look out for them, but putting someone’s name in your application does not grant them access. We repeat: EVERY REPORTER NEEDS A INDIVIDUAL APPLICATION.

Contacting Media Relations 

The best way to contact us is with an email that has your media outlet and your name as the subject.  We are a volunteer organization and can not take phone calls during the day. We respond to 97% of our email within 4 hours if the email comes in between 6 AM and 10 PM.

Twitter and Facebook would not be good ways to contact media relations, especially if you try to use Dan Carroll’s personal Facebook. Phone calls are taken in the evening and weekends.

Dragon Con Media Relations Podcast #2015-2:

Interviews

This episode: Dragon Con Media Relations Director Dan Carroll and Dragon Con Interview Manager Samm Douglas talk about Dragon Con interviews for 2015!

Join Dan and Samm as they discuss:

  • The scope of Dragon Con Media Relations overall
  • Applying for Dragon Con Media Access
  • Changes for 2015 including limits on media access, no ribbons on badges, and expanded support for Dragon Con media
  • Audit control on reporters
  • Contacting
  • Introducing interviews

URLS:
https://www.dragoncon.org/mediarelations/interviews/form-for-requesting-an-interview/ (requesting an interview with a guest)
https://www.dragoncon.org/mediarelations/request-interview-with-dragon-con-director/ (requesting an interview with a Dragon Con Director
https://www.dragoncon.org/mediarelations/interviews/tips-for-a-sucessful-interview/ (tips for a successful interview)

Podcast Two: Interviews (File: DCMR_podcast2015_v2.mp3)

Picking up your badge at Dragon Con (This is a Repeat)

If you are getting this email, your badge will be waiting for you at the the Dragon Con Media Registration/Media Relations Room in the Hyatt Regency. This is the GREENBRIAR room, located on the motor lobby level.  To find this room, follow the central escalators in the Hyatt to the bottom level of the hotel, and turn left.  Our room will be clearly marked with signs.

  • Please note that if you are arriving on Saturday morning you will have to negotiate the parade, which includes 3200 marchers and 85,000 spectators. We recommend that if you are arriving Saturday morning you come before 9:30 AM, or wait until after noon.
  • Please remember also that during the weekend the Hyatt will have a badge check in effect. Please request security to ask for an escort from Media Relations in the GREENBRIAR room to gain access to the hotel.

You will need your photo ID.  It is unlikely we can either substitute or add reporters for your organization on site. Please call ahead or email for any last minute changes.

Media Relations Office Hours for 2015 have changed also:

Sept 3 Thursday 2PM-10PM
Sept 4 Friday 9AM-9PM
Sept 5 Saturday 9AM-6PM
Sept 6 Sunday 9AM-5PM
Sept 7 Monday 9AM-3PM

Reporter Tours!

What is this about a pub crawl?

We will again have a pub crawl on Sept 2, the Wednesday before Dragon Con. Details are being worked out, but we will meet around 7:00 PM. We will tour portions of Dragon Con, while enjoying adult beverages. Reporters will be able to mingle with Dragon Con Directors and other reporters while Deena Roth, Media Relations Volunteer serves as your tour guide. Last year turned into a blast, so we are bringing this event back for the third year.  This is open to all reporters, friends, and colleagues. Dragon Con directors and volunteers are also invited.

Is there a new reporter walk though?  Yes! 
First and Second Year reporters at Dragon Con will be allowed to register for a more formal walk trough of Dragon Con. Sign up will be available soon.

This doesn’t have to be your first or second year to participate, but if you are a veteran, we ask that you ask Dan Carroll for clearance to join the tour. We want to answer a lot of questions for new reporters.

Podcasting Areas

This year we will have a limited area for podcasting or audio recording to take place. The first week of August we will begin taking applications for podcasters who are approved media to use our space to record podcasts. Internet access will not be available for podcasters.

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